Getting the Payroll started

This could not be easier as we at Nannywage Ltd handle everything relating to your nanny payroll. We deal with all HMRC issues and correspondence on your behalf, leaving you free to spend quality time with your family safe in the knowledge that Nannywage Ltd are managing every aspect of your nanny employment.

If ever there is anything you are not sure about, telephone our help desk for assistance and advice Help desk is open Mon - Fri 9.30am-5.00pm Tel 020 8642 5470 or e-mail us at info@nannywageltd.co.uk

We Start by registering your small employer PAYE scheme with HMRC

The Subscription Form.

Please complete the subscription form in the back of this brochure. Once we receive back your completed subscription form our compliance department will register you with HMRC as a small employer PAYE scheme

The Payroll Form

Please complete the payroll form on the reverse of the subscription form, this gives us all the payroll and nanny details we require and our processing department will start your payroll

Contract of Employment

By law you must provide your nanny with a employment contract within two months of her employment start date. The easiest way to comply with this is to complete the contract questionnaire form in this brochure and as a subscriber to Nannywage Ltd we will provide you with two FREE employment contracts at the start of employment. Or you can provide the nanny with your own contract or engage a solicitor to provide you with a contract.

What if my nanny does not have a P45?
If your nanny has not given you a P45 at this time or does not have a P45 we will file an electronic P46 (employee without a current P45 ) you need take no action.
If your nanny does in the future hand you a current P45 ( Leaving date on the P45 from 6th April this tax year only please ) post us the original or a copy or e-mail scan us a copy

What if my nanny does not have a National Insurance Number?
We enter on the payroll a temporary number based on the date of birth of the nanny, this is accepted by HMRC as a short term measure, to apply for a National Insurance number, please visit your local job centre or telephone the HMRC helpline 0845 600 0643 and apply for a number.

To subscribe to our service

You can subscribe in three ways by cheque payment, transfer direct to our company bank account or via Paypal For further help click on Payment methods situated top right of all our web site pages on www.nannywageltd.co.uk Use our web site quick link www.paymentmethods.co.uk

Finally you may decide to file all forms on line, to do this use our website quick link www.nwsubscribeonline.co.uk

Once the Payroll Starts

Every month we post to you a printed hard copy wageslip, if you pay your nanny weekly we send a month of weekly wageslips in advance.

Please pay the Net pay figure shown bottom right on the wageslip to your nanny, this is the nanny take home pay after Tax & NIC has been deducted.

If you pay part of the NET salary by Child Care Vouchers remember to DEDUCT the child care voucher figure from the NET figure and pay the employee the balance by cheque, cash, credit transfer, etc

With the first wageslip we send you a

64-8 form "Authorising your Agent" to act on your behalf with HMRC re your small employer scheme, please complete the form and return to our offices in the stamped addressed envelope provided

FBI 2 form This authorises us to receive updates for your small employer scheme direct from HMRC on line, please complete the form and return to our offices in the stamped addressed envelope provided

Paying Tax & NIC

This is due to HMRC every quarter date of 5th Jan, 5th April, 5th July & 5th Oct. We send you a Tax & NIC due notice with a wageslip summary of the quarter showing every salary amount you paid your nanny in that period. The amount due includes Employer NIC & Employee NIC & Tax. We send full payment instructions for electronic payment or if cheque payment your HMRC payment slip and addressed envelope to send to HMRC.

Changes to Payroll

Go to our website www.Nannywageltd.co.uk and click on the tab across the top of the page Changes to Payroll Scroll down the changes menu to the change you wish to make complete the form and submit. We will send an acknowledgement that we have received your instructions and process your changes

Employee salary change Complete the fields as indicated and we will amend the employee salary total and commencement of new salary level as per your instructions.
Use our web site quick link to go straight to the form required www.employeesalarychange.co.uk

Sick Pay If your employee is taken ill and is entitled to statutory sick pay benefits you MUST inform us On the first day of sickness Even if your employee ONLY takes 1 day sick leave which may not affect their salary amounts you MUST inform us, to enable us to record the sick day on their employment record as sick pay benefits are a government benefit and all sick pay MUST be recorded
Use our web site quick link to go straight to the form required www.employeessp.co.uk

Maternity Pay If your employee pregnant and is entitled to Maternity pay please inform us as soon as possible and we handle all issues on your behalf.
Use our web site quick link to go straight to the form required www.employeesmp.co.uk

Employer change of address You must keep your records up to date with HMRC. As End of year returns, leaving P45's. P60's require the correct employer address details
Use our web site quick link to go straight to the form required www.employerchangeofaddress.co.uk

Employee change of address Please inform us of any employee change as we have to inform HMRC of employee address changes so that they can send tax code allowance changes direct to employees if required, likewise we require up to date information to process end of year returns, P45’s & P60’s.
Use our web site quick link to go straight to the form required www.employeechangeofaddress.co.uk