Nanny Leaving

When a nanny leaves your employment , give us all the information we require on our Staff Leaving Form As the employer it is your responsibility to comply with HMRC regulations regarding leaving staff and provide your staff with a leaving P45
Complete a staff leaving form and we at Nannywage Ltd process the leaving P45 on your behalf and send the nanny their P45 either direct or to you to hand on to them, depending on your instructions. We send the nanny and you the employer correspondence confirming that the leaving procedure has been completed and filed with HMRC

Use our web site quick link to go straight to the form required www.employeeleaving.co.uk

Your remaining subscription is then put on hold until a new nanny starts in your employ

A New Nanny starting

Go to our web site www.nannywageltd.co.uk click on the tab across the top of the page For Employers
Scroll down to the Payroll Form complete and submit
We will then start payroll for your new nanny
Use our web site quick link to go straight to the form required www.payrollform.co.uk
If you require a contract of employment for your new nanny
Scroll down to the Contract questionnaire form complete and submit
We will then process a contract of employment for your new nanny
Use our web site quick link to go straight to the form required www.contractquestionnaire.co.uk

Subscription Renewal

The yearly subscription is for 12 monthly wageslips or 52 weekly wageslips. If a nanny leaves during subscription the remaining subscription goes on hold until you find another nanny. The subscription can go across tax year ends and as many tax years as it takes to complete the subscription Once a subscription has been completed Nannywage Ltd send with the final wageslip of the subscription a subscription renewal reminder. We request in the renewal reminder that you.

Please return the subscription renewal letter, together with a subscription cheque made payable to Nannywage Ltd Send your subscription renewal to our registered trading office NANNYWAGE LTD. 25, THE HIGHWAY, SUTTON, SURREY, SM2 5QT. When renewing your subscription you agree to our Terms of Service as advertised.

We request that you Please write your client number on the back of your subscription cheque To pay by Bank Transfer OR Credit Card via PayPal Go to our quick link www.subscriptionrenewal.co.uk If an employee is leaving soon with a declared actual leaving date and you only require a short subscription, we offer monthly subscriptions at £20 inclusive of VAT Cheque payment only We complete all compliance including the end of the financial year, but do not include an employment contract with this short term subscription

End of Year Tax Return

Nannywage Ltd as part of our payroll service file your end of year return for your Small employer PAYE HMRC scheme on line with HMRC by the current compliance deadline of 19^th May each financial year. We send you a P60 by the current compliance date of 31^st May each tax year for all employees working for you at tax year end.

If ever there is anything you are not sure about, telephone our help desk for assistance and advice
Our help desk is open Mon - Fri 9.30am-5.00pm Tel 020 8642 5470 or e-mail us at info@nannywageltd.co.uk
If you receive any correspondence from HMRC re your small employer scheme,
Post or e-mail us a copy and we will action on your behalf
Do Not contact HMRC ; Contact Nannywage Ltd

General Payroll Terms & Conditions

To provide complete payroll services, for all past, current and future employees that have been, are or will be processed by Nannywage Ltd as per our current Terms & Conditions and liaison with HMRC.Our payroll service including if required a free contract of employment is for a yearly subscription, with full HMRC compliance per employee, with as many breaks of employment, changes of employees, and as many tax years as it takes to complete the subscription of 52 weekly wageslips which are processed to the Friday of each week or 12 monthly wageslips which are processed to the last Friday of each month subject to additional services regarding accurate, complete and upto date payroll and contract of employment information including HMRC compliance from you the employer

Holidays . We do not keep a holiday chart for employees. You should keep a paid holiday year record. Important when an employee is leaving to ascertain earned holiday year entitlement. We do not need to know about paid holiday, only unpaid leave which will affect the wage amount paid for that particular pay frequency

We guarantee a full payroll service with no hidden costs or extra charges, subject to complete, accurate and up to date payroll information and HMRC compliance from the employer at all times. Incorrect payroll information resulting in re-processing of payroll or any repeat payroll documentation including requested wageslip copies will be charged as one month subscription as per our additional services. Employment contracts processed by Nannywage Ltd from your contract questionnaire are not draft copies that you can amend upon receipt. These are the originals and changes to these first contracts will be charged as one month subscription as per our additional services.

Our subscription price is for weekly or monthly wageslips plus a free contract of employment tailored to your requirements if required. We process Weekly wageslips for the week ending every Friday and we process calendar Monthly wageslips for the last Friday of every month.

We send hard copy wageslips the week before the Last Friday of the month for monthly payroll and a complete month the week before the start of the next month for weekly payroll. All payroll instructions must be received by the penultimate Friday after these dates payroll will be actioned for the next available pay frequency date

Peace of Mind refund policy. £10 +VAT will be deducted from the subscription payment to cover administration charges , plus £5 +VAT if we have provided a letter of intent. Once the employer has made a payment to their employee, official HMRC compliance starts, meaning Tax & NIC must be calculated and paid with end of year returns filed by the employer. Nannywage Ltd handle this on behalf of the employer and once this point has been reached no refund is available. The Peace of mind policy is purely to cover the situation where an employer has subscribed to our service in advance of the agreed employment start date and due to circumstances the nanny does not start in employment. If an employee fails to start in your employ you must inform Nannywage Ltd immediately, failure to do so within 10 working days of employment start date on the payroll form renders “Peace of Mind” policy invalid and no subscription refund is available

Non HMRC compliance re payment and payment dates resulting in a HMRC Warning notice of non or late payment we charge 1 month subscription per notice to administer the warning by deducting one month from remaining subscription.

Anything less than the full year does not result in any amount of refund, as we continue to liaise with HMRC on your behalf throughout the tax year and file end of year returns. If you do require a subscription refund we immediately stop acting on your behalf as payroll agent and will not file end of year returns for your small employer scheme. If you subsequently require us to file an end of year return on line we charge one hundred pounds plus VAT. The free contract of employment only applies to a yearly subscription any refund nullifies the free contract of employment offer and we will charge you the remaining subscription or fifty pounds plus Vat which ever is the smaller. When the first wage slip is processed and or Nannywage Ltd have entered into correspondence with HMRC on your behalf, you have initiated your subscription, agreeing to our terms and conditions. If you do not agree to these you must inform Nannywage Ltd in writing within ten working days of the payment date of this invoice, that you wish to cancel the Nannywage Ltd payroll service and receive a subscription refund subject to an administration charge of Fifteen pounds plus VAT for initial work done and any payroll processed at a charge of nine pounds and fifty eight pence inc VAT per month. We will then send you the refund balance and inform HMRC we no longer act on your behalf

Full Terms & Conditions are on our website www.nannywageltd.co.uk or are available in a hard copy version on request